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P1. |
I
want to change invoice no. while invoicing.
But it does not prompt for it. What should
I do ? |
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| S1. |
You can press Up Arrow to go to bill
no. and make change into it. It will not
take a bill no. which already exists. |
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| P2. |
I want to specify
date while making invoice. But it does
not ask it. Why ? |
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| S2. |
You can press Up Arrow to go to date
and make the change into it. If you are
entering all the invoices for earlier
date, you can change system date by giving
command 'date' at DOS prompt. After entering
all the invoices you may change system
date again in the same way. |
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| P3. |
What is use of
Other Adj. column in sales invoice ? |
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| S3. |
It can be used to add or less a particular
amount in the bill. Detail can be given
in Message column. For sales return. It
is better to use sales return facility
either by F5 or F6. If it is written as
-999.99, it will be reduced from the bill
amount, otherwise it will be added. |
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| B. Purchase
Invoice :- |
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| P4. |
If some Purchase
Return note is adjusted in the bill, where
should I enter it ? |
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| S4. |
It is not necessary to enter Purchase
Return notes while entering purchase invoice.
because posting in accounts is done by
Posting amount. If the purchase return
note has already been entered in accounts,
it can be adjusted here by pressing Enter
at Adjustments after entering item detail
in invoice. Otherwise it can be entered
in other adj. column in the header part
to match calculation of net amount. |
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| P5. |
Report does not
come out, or the data is wrong. Why ? |
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| S5. |
In case of stock or sales related reports,
often the problem is related with balance
validation. By running various options
in it, you will be able to solve problem
in such situation.
Sometimes the report is not being printed
on printer. Check Display on screen
or Store in file option in this case.
If any of these works, check printer
cable and switch off the printer and
computer and run it again. |
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| P6. |
Sales & Stock
statement does not match with last month's
report. What are possible reasons ? |
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| S6. |
You may have done some modification
in last month's data after taking out
this report. e.g. you have entered some
purchase in last month's date or canceled
some sales invoice or received sales return
in last month's date,
You may have changed date of some sales
or purchase bill through modification.
In this case date is not corrected in
item details. If you have an idea of
such invoices, you can modify and save
them again. It will correct the problem.
Otherwise you will have to run balance
validation and answer Y for check date
in stock detail question. |
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| P7. |
What is meaning
of schedule ? |
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| S7. |
Schedule means account group under which
customers, suppliers and other accounts
are classified. Generally reports in this
system asks for customer schedule or schedules
classified under this schedule. To classify
customers in different groups, you may
create various schedules (a/c groups)
through schedules option in Accounts-master
data sub-menu and specify Customers as
master schedule. This customer schedule
no. is specified in system constants in
System sub-menu. |
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| P8. |
I am unable to
find out some report. Where should I search
it ? |
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| S8. |
Please refer What's where chapter in
this manual. If there are more than one
option given for a report, these are variations
of that report. You can use any of these
or take one print-out of all these reports
and then mark which one do you want to
use regularly. Be careful that none of
them is useless, but each one of them
serves a specific purpose. Your suggestions
are welcome to reduce these options or
improve any of these report. |
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| P9. |
It asks some questions
after selection of any report in menu.
How should I answer them ? |
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| S9. |
Generally these questions define the
scope and/or shape of the report. You
may answer all of them or leave blank
if it permits to do so. In case of leaving
blank, generally it selects all values
for that column. Dates are generally initialized
with last report dates or starting date
of the year & current date. |
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| P10. |
Some reports
are not properly displayed on screen.
Why ? |
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| S10. |
These reports are designed only for
printer. These reports contain 132 or
more than 132 columns in a single row
whereas screen provides for only 80 columns
in a row. You should take print out of
these reports. Generally some replacement
is also available of such reports under
some other option to serve the same purpose
up to a limited extent. |
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| P11. |
No. of copies
are required for some reports which do
take a lot of time. How to save this time
? |
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| S11. |
To take no. of copies, you can take
the print-out in file through Store in
File option and print it later on through
facilities sub-menu in Accounts. By giving
appropriate names, you can save it also
for later use. e.g. For Sales & Stock
statement of January 95, you can specify
filename as SSXX0195 where SS is Sales
& Stock Statement, XX is company code,
0195 is period of the report. These reports
can be generated in idle time and can
be printed whenever you need it. |
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