|
Q1. |
Trial
Balance Does Not Match. |
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| A1. |
| Topic |
Trial Balance Does
Not Match |
| Package/Version |
US |
| Reason |
Balances are not proper in account
master. |
| Solution |
Please take the following step:
-
Take proper backup before any activity.
Run reposting option from System->System
Maintenance-
>Reposting run
all option.
Now delete the opening balance difference
A/c from Account
master if existing.
Now check the opening trial balance.
If you find the difference in
trial balance rectify the same.
(Please refer to your last year’s
Final
Balance Sheet)
After correcting the opening trial
balance, check the current trial
balance, if still you find the difference
in trial balance. Run balance
validation from Account->System->
Balance validation It will
ask three question
1. Validate current Balances in
Account? Y/N
2. Check bill wise outstanding &
Payment? Y/N
3. It will take time. Do you want
to continue? Y/N
Press “Y” for confirming.
This option can update the trial
balance and show you the
unmatched account & the unbalance
account entry in following
steps.
o List of account having wrong current
balance
o List of vouchers having wrong
(Unbalance) posting
Repost these entries and/or consult
manual
Difference in Voucher no. Dt. ------------
Rs. ------
Rectify the above problem as per
the given instructions. |
| Memo |
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| Q2. |
How To
Check Negative Cash Balance? |
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| A2. |
| Topic |
How To Check Negative
Cash Balance on particular date |
| Package/Version |
US |
| Reason |
Negative Cash Balance appears
in cash book |
| Solution |
PURPOSE: Update
cash balance as per accounting rules.
Select Account->Statements->
Inquire Transaction
Enter A/c Name CASH
In
Dos version: Press ESC
or Page Down key it will show all
entries of cash account on screen.
In Windows version:
To show all entries of cash account
on screen click
on Show Details.
For Both: Press F3 key to check
daily balance.
It will show closing balance of
every date and a * sign will appear
whenever the balances goes Credit.
Again * sign will appear when the
balance goes Debit.
Note: Inquire Transactions and Inquire
balance are very powerful and multi
selection options. You may use these
options to check different type
of
entries or a. /c or group wise transaction
flow in a particular account.
E.g. If you want to check cash payments
more than Rs.20000.00. Select
CASH Account and enter 20000.00
in Credit amount>= field and
press
Show Details or ESC (in DOS Version)
key, it will show all cash payments
above Rs. 20000.00 |
| Memo |
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| Q3. |
Amount
posting not proper in A/c Statement.. |
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| A3. |
| Topic |
Reduce Time in printing
on windows xp |
| Package/Version |
US |
| Reason |
Amount posting not proper in
A/c Statement |
| Solution
|
If facing problem
of Amount not posted properly in
Account Statement
then follow these commands: -
Take a proper backup in the local
drive/floppy and CD.
Now check Account Statement from
Account->Statement and
find the Date in which you have
faced problem.
After this process, follow these
commands: -
For Wholesale
Invoice: -
Select System->System Maintenance->Reposting->Delete
Wholesale Posting.
Now enter Invoice Date, which have
been wrongly posted in
Statement.
After this process select Sales->Posting
Invoice in A/C.
Now enter Invoice Date that you
have deleted.
After this process run Account->System->Balance
Validation.
Now check your Account Statement.
For Distribution Invoice:
-
Select System->System Maintenance->Reposting->Repost
Distribution Invoice.
Now enter Invoice Date, which are
wrongly posted in Statement.
After this process run Account->System->Balance
Validation.
Now check the Account Statement.
Remark: It will
match with current statement of
bill in system. Sometime
the printed bill is not matching
with the bill in system. Then A/c
statement
is showing correct value as per
system but the party needs to check
the
bill’s current position in
system and match it with printed
bill if required.
Either tax system, round off setting
etc. will be required to be corrected
or
printed bill. |
| Memo |
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| Q4. |
If Customer
and Supplier Is Common. |
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| A4. |
| Topic |
Same party is customer
and supplier both |
| Package/Version |
US |
| Reason |
If Customer and Supplier Is Common |
| Solution
|
PURPOSE:
Define common posting account in
both Customer and
Supplier. In earlier versions (before
6.3) following process may be
followed:
System -> Master Data -> Customer
STEP 1: Create customer from master
data and note down the customer
code
System -> Master Data -> Supplier
STEP 2: Create the supplier with
same (Customer) name and different
code. Now write the same (earlier
customer) code in posting a/c column
For Example:
Case 1: earlier ABC PHARMA with
code ABC was your customer and
now he will becomes your supplier.
In that case you have already created
the customer with his name. Now
you have to create a new supplier
with
same name and write down the same
ABC code in posting A/c.
Case 2: earlier XYZ PHARMA with
code XYZ was your supplier and
now he will become your customer.
In that case you have to create
a
customer with same name from master
data and note down the customer
code NEWXYZ. Now you have to modify
the supplier and replace the
posting a/c with same NEWXYZ code.
And you have to merge the old
supplier XYZ code with new supplier
NEWXYZ code.
Account->Facilities->Change
A/c Code-> Enter Old Code: Old
supplier
code
Enter New Code: New customer code
Irreversible operation! Press Y
to continue |
| Memo |
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| Q5. |
Curser
Doesn’t Move After Date In Any Transaction. |
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| A5. |
| Topic |
Curser does not move
after date in any transactions. |
| Package/Version |
Dos/Win – US/ |
| Reason (i) |
Wrong specified date of financial
year in company
information. |
| Solution
|
Run US/CS program.
Select ALT_M option on company
table.
Correct the financial year
dates. |
|
| Reason (ii) |
Lock date is activated in User
Master |
| Solution (Dos) |
Select System-> Master data->
User List.
Modify the User Information using
ALT_M.
Remove Lock Date & Lock Days.
Save user Information. |
| Solution (Win) |
Select Administrator -> User
Master
Modify the User Information using
ALT_M.
Remove Lock Date & Lock Days.
Save user Information. |
| Reason (iii) |
Lock date is activate in Accounts
system Parameter. |
| Solution |
Select System -> System Maintenance
-> System
Parameter -> Account
Remove Lock date & Lock Days.
Save Screen with “USSC”
Password. |
| Reason (iv) |
Specify wrong System Date.
Check System date
If it’s wrong please enter
current date. |
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Memo |
| Q6. |
Opening
Balance Difference. |
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| A6. |
| Topic |
Opening Balance difference |
| Package/Version |
Unisolve |
| Reason (i) |
Net Profit & Loss amount
not transfer in Capital A/c |
| Solution
|
To Solve this do
as following:
1. Run US program
2. Select last year’s company.
3. Check Profit & Loss Amount
in balance Sheet, if it is showing
then
create a JV to transfer P&L
Amount into capital A/c.
E.g. : If it is showing Rs. 10000
, Net Loss in Balance Sheet then
create a
JV as follow:
Capital A/c Rs. 10000 Dr.
Net Profit & Loss A/c Rs. 10000
Cr.
And: If it is showing Rs. 15000,
Net Profit in Balance Sheet then
create a
JV as follow:
Capital A/c Rs. 15000 Cr.
Net Profit & Loss A/c Rs. 15000
Dr.
After generating the above any one
entry Net Loss or Profit A/c will
be
removed from balance sheet and Capital
A/c Amount will effect as same
amount. |
| Reason (ii) |
Party Balance not transfer Properly |
| Solution |
Two method exist to import opening
balance from last year company
A. Import Opening Balance
B. Import Opening Balance (Pending
Bills)
In case of (A) all balance are transferred
in new financial year. But in
case (B) it is not sure that balance
transfer will be correct, because
if the
client is not maintaining bill wise
outstanding in last years company
then
it will transfer all pending bills
in current year company and due
to this
process party opening balance are
updated with outstanding bill amount
of each party after running balance
validation option.
To solve this problem
1. Run Us Program
2. Select Current year’s company
3. Select System-> Facilities->
Import Customer Outstanding option
for customer outstanding and select
Import Supplier Outstanding
option for import outstanding of
Supplier. |
| Reason (iii) |
Not entered Closing Stock Value |
| Solution |
2. Select Last year’s company
3. Select Accounts-> Master Data->
Accounts, check closing stock
A/c, if not found then create a
new A/c with name Closing Stock
under Closing stock schedule.
4. Select Accounts-> System ->
System Parameters option and
specify the closing stock schedule.
5. Save this parameter window with
“FASC” password. |
| Reason (iv) |
Closing stock value not transfer
in Opening stock value. |
| Solution |
2. Select Current year’s
company
3. Create a new A/c Opening Stock
from Account-> Master Data ->
Accounts option with opening stock
schedule.
4. And specify the Closing Stock
in Opening Stock in Dr. Amount |
| Reason (v) |
Account & Schedule not transferred. |
| Solution |
To solve this problem:
1. Run US Program.
2. Select current year’s company.
3. Import the A/c’s and Schedule
using Select Account->System
->
Import data option. |
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| Q7. |
How To
Print Bill Statement of A Customer (Cash
Bill Also)? |
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|
| A7. |
| Topic |
How To Print Bill
Statement of A Customer ( Cash Bill
Also) |
| Package/Version |
US |
| Reason |
Wants to see all bills for particular
customer |
| Solution
|
There is an option
in Report->Customer Query->
Enter customer name in Customer
field, enter the date From : ------
To:------
DOS VERSION:-
Press ENTER or Page Down key. Now
go to PRINT BILLS option by
arrow key and press ENTER key
WINDOWS VERSION:-
Click on Show Details it will show
all product entries on the screen.
Now click on PRINT BILLS option.
You can select the bill detail for
only cash or only credit or both
(cash and credit) as per your requirements. |
| Memo |
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| Q8. |
Import
Opening Balance In Accounts. |
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| A8. |
| Topic |
Import Opening Balance
In Accounts |
| Package/Version |
US |
| Reason |
Last year outstanding is imported
separately |
| Solution
|
Please use the following
step: -
Take proper backup before any activity.
Select Account->System->Import
data->Accounts
Now select the last year’s
company for importing the account
name
It will ask one question Enter schedule
No. [Empty for all
account]
Please select the schedule as per
your requirement.
Select Again Account->System->Import
data->Opening
Balances
It will ask one question This is
irreversible operation. Enter Y
to
continue Press “Y” for
confirmation. Now all opening balances
will be replaced with source company
current balance. |
| Memo |
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| Q9. |
Purchase
Invoice Vat Amount Posting Not Proper
As Per Received Invoice |
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| A9. |
| Topic |
VAT posting on purchase
invoice |
| Package/Version |
US |
| Reason |
Purchase Invoice Vat Amount Posting
Not Proper As Per
Received Invoice |
| Solution
|
Now you can post
the account entry per your requirement
in purchase
voucher. Please follow up these
steps
System-System Maintenance->System
Parameters->
Dos
Version:-
CONTROL->Option no. 13: Posting
Voucher in Purchase Inv. “Y”
Windows Version:-
EDIT CONTROL-> Posting Voucher
in Pur. Invoice.
After feeding the purchase invoice
you will get an edit purchase voucher
entry screen. Now you will edit
the purchase voucher as per your
requirement. It will show also the
calculate amount in voucher entry. |
| Memo |
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Indexing.
