Select Purchase Invoice or Sales Invoice as Voucher Type.

Select Purchase Invoice as Voucher Type

Press Alt-P to print the list schedule (A/c Group) wise/sales person wise or all.

If it is not R.S.T., Please make it R.S.T. or L.S.T. whatever the case may be.

In case of Distribution, if Pack Slip Amt. or any other word is being printed in sales register in stead of R.S.T, it would be solved by making above correction.

Distribution (Sales)---->Product wise Pending

Distribution (Sales)---->Print Pending Orders

Enter Qty. in Cancelled Qty. column by pressing F2 to cancel or recall pending order of a particular product.

Create one or more accounts of CLOSING STOCK by Accounts--->Master Data--->Accounts Option. Enter CLOSING STOCK in schedule name.

Go to Accounts--->System--->System Constants option and specify Closing Stock Schedule No. in question No. 15. ?

Now run Trading/P&L or Balance Sheet option in Accounts--->Statement menu. It will ask closing stock value

The above process will transfer all the stock in next year. To transfer account balances, when you have completed entries in last year, run Accounts-->System-->Import Data--->Opening Balances option. It can be run any time when you complete the entries in last year books.

If you have maintained bill wise payment details, select Accounts--->System--->Import Data---->Op. Bal. (pending bills) option. It will transfer all due bills from last year. Select sales invoice, purchase invoice etc. and run it as many times as required. To make changes in this outstanding in current year, select Accounts-->Master Data-->Op.Bal.(Pending Bills) option. Here you can make changes in the last year pending bills detail. You can add,remove or change the entries but only before receiving payment against these bills.

Now these files will be printed before and after the report. It is useful for a/c statement etc. For example you can write : -"Please find the following a./c statement in three copies and return after signing." in header file and "Yours Sincerely / ...... / For ....................." in footer file.

Press Alt-A to add new reports, or Alt-M to modify existing report. It shows you one more screen after specifying Y to Accept Y/N prompt. Here you can specify various options in header and detail part. By using this option, you can prepare sales register, purchase register, exp. detail etc.

Sometimes you may need to print only particular page say page 34-35 of a particular 100 page report. Then specify 34 in Printing begins at column and 35 in Printing ends at column. Leave starting page no. as 1.

Now you may want to know what is use use of Starting Page No. column. It is used when you want to renumber the pages of a report. e.g. you have printed Cash Book for April which contains 50 pages. Now when you print cashbook for May, it again starts page no. from 1 only. To change this numbering and start it from page no. 51, you can specify Starting Page No. as 51. It will print the complete cash book for May with page nos. starting from 51.

When you run indexing from System menu, you may run indexing for selected files also. These files are product, batch, stock, CRDRHDR, CRDRDTL, CHLNHDR, CHLNDTL, but if problem is not solved, run indexing for all files.

When you run indexing from Accounts--->System menu, you may run indexing for GRLEDGER, ACCOUNT, SCHEDULE. But if problem is not solved, run indexing for all files.

If the problem is not solved, i.e. there is difference between item balance and batch wise balance, then run balance validation with 1. Repost Cr. Notes ? 2. Check Batch nos. ? 3. Check Duplicate Batches ? questions as Yes. Now again see product query and if there is any difference in current balance and balance as on today's date column, again run balance validation with question no. 4 Validate Item Balances ? as Yes.

If there is difference in today's date balances and current balances even now, the only reason is that some entry has been made in a date after today's date. Check all entries after today's date through stock query. To rectify, open these documents and modify date. Even if date is correct, modifying these documents and saving again will solve the problem.

(a) Go to Adjustments menu, select Transfer Out option and transfer out the batches showing stock and which is not actual, enter qty. noted in above list. If required select more than one batch, with a total qty. noted in above list. Specify party as SELF. If not in account list, add new party by this code, name and specify schedule as customers (Sundry Debtors).

(b) Now select Transfer In option and transfer in the batches showing negative stock with the same qty. noted earlier. Now the stock of these batches will be zero and they will disappear from stock list. Total balance of the product should not change by this exercise.

If balance validation says balances are OK, and the problem is not solved, there must be some entry in accounts after current date. To check these entries run Inquire transactions option from Accounts--->Statement menu and specify current date in Date>= column. If it shows any entries after current date, go to these vouchers and modify them to solve the problem.

Sometimes, balance validation says, Difference in Opening Balance Rs. .........., it means there is difference in opening trial balance. Either all balances were not entered or balances were wrong. To check print trial balance of a day before starting date i.e. last year's final date. Then match these balances with last year's trial balance or balance sheet, you will find the mistakes.

Sometimes, balance validation says, voucher no., so and so is unbalanced by this much amount. To solve this problem note down the voucher no, date and amount and modify these vouchers and check the entries. You will find some difference, correct it.

In some cases, it shows you six digit voucher nos., which actually represent a date i.e. 960401 for 1st Apr. 96. These vouchers represent sales invoices for this date. This is a problem in software, which creates difference in amount which is posted and which was actually in bill. This difference is generally by one paise and in case of rounding off, by one rupee. When rounding off option is on, modify the bill and increase it by one paise by making some change in discount etc. Then run posting again for this date, it will solve the problem. When rounding off option is off, it is a little bit difficult to rectify this problem, but by making some change in discount and running posting again, you will be able to do it. We have solved this problem in new version and you will not face it any more after this month.

Trade rate is not used for billing purpose in this system. It is generally company rate without taxes. you can use it for stock valuation if required.

If Q.No. 2 (Is MSR Rate used) in system constants is Y, you find one more rate in product information MSR Rate, which is useful only for distribution. It is the rate on which company provides commission to Sales Representatives but this rate remains constant throughout the year, and you can't change it.

Purchase rate is the rate at which company bills to you. It is not net rate. Net rate can be calculated after reducing discount and adding excise and taxes. At present you have no option to print net rate in this system.